Grants and Projects
Grants and Projects on City of Newcastle (CN) Land
With a number of external grants annually available to Clubs/Local Sporting Organisations, the below Approval Process identifies the steps required when making grant applications. This process will apply to all projects funded by organisations, with or without financial support via grants.
| Step 1: Submit Notice of Intent - Email [email protected] with: - A Notice of Intent for the proposed project - A list of any future proposed projects - Indicate whether the project is club-funded or grant-funded |
| Step 2: Initial Assessment - CN the proposal against the Strategic Sports Plan and CN budgets - If supported in principle, CN will advise on next steps, which may include: - Contacting the sports governing body and/or shared user groups - Site visits - Providing additional project details |
Step 3: Submit CIPP Application - CN issues a Community Infrastructure Projects Proposal Form - Applicant completes and returns form to [email protected] |
Step 4: Review by SIWP - CN presents the proposal to the Sports Infrastructure Working Party (SIWP) - CN informs the applicant in writing if the project is supported in principle |
Step 5: Project scope and requirements - CN reviews the CIPP and outlines required details, which may include: - Site feasibility and master planning - Detailed design development - Quotes or cost estimates (aligned with CN’s Procurement Policy) Note: CN may manage some of these tasks. Clubs should not seek designs or quotes until advised by CN |
| Step 6: Final Design & Costing - Designs and cost estimates finalised - For major projects, final endorsement of project designs and costs will be required from the SIWP - Once approved, CN provides all relevant documentation to the club |
Step 7: Identify Grant Opportunities - CN or the club identifies suitable grant opportunities - Club must notify CN before applying, as Landowner Consent is required |
Step 8: Landowner Consent - If eligible, CN provides a Landowner Consent Letter - For projects on Crown Land, an additional consent letter is required from Crown Lands (CN provides the application form) |
Step 9: Submit Grant Application Copy - Club sends CN a copy of the grant application and all supporting documents |
| Step 10: Notify Grant Outcome - Club informs CN of the grant outcome via email to [email protected] |
To ensure your proposal is eligible for assessment please adhere to the Process above. If the Approval Process is not ahered to and within the required timeframes, the decision whether to assess proposed works will be at the discretion of CN.
Please contact our Sports Team at [email protected] for further information.
Process Flowchart
